Management Assist Services ~ Fort Lauderdale, FL, U.S.A.
Administrative Estate Manager ~ Job Description and Functions:
Administrative Estate Manager is a widely used term in Upscale Homes, and Property management services. The estate manager is a qualified and licensed professional who performs a variety of financial operations, works directly with the owners as their “right-hand person” handling any request or need efficiently. The A.E.M. plans and executes the overall management of property and set appropriate service standard. Their main function is to assist the estate owners in maintaining their most effective budgetary parameters.
The M.A.S., estate manager, oversees the overall upkeep of the premises and keeps balance within a budget on a monthly and yearly basis and in the preparation of accurate accounting reports year-to-date and at year-end. Unlike accountants, who tend to serve as financial planners and tax guides of long-term finances, the M.A.S. estate manager encompasses day-to-day financial operations, as well as all of the legwork, compiling the paperwork, screening vendors, research and hiring of service personnel, coordinating telephone and in-person service schedules, a “buffer” in sensitive discussions between the estate owner and potential employees and other service contractors. Conduct impartial and very candid questions about personal items and salary negotiations, helping get to the point right away.
Management Assist Services local all-year round and seasonal residents as well as absentee owners of the Fort Lauderdale
Environment
Estate Managers are common in households of 5,000-15,000 square feet and larger, including estates with multiple properties, extensive grounds, elaborate structures, sometimes with complex technology.
In South Florida , a number of these properties are historic, modern contemporary, and re-modeled or re-designed estates in a variety of architectural styles. Each,with its own unique settings, and various designs and features requiring ongoing and seasonal upkeep. Including structural, enhancive and safety features. Estates built in deep-water,
ocean access canals, along the shoreline and on dry lots,
involving timely and specialized maintenance.
Functions
The Estate Manager is dedicated to the financial functions necessary for a smooth running of the estate on behalf of the estate owners. He or she works directly with the owners to plan and execute the overall management of property and services. Where there are large or multiple homes, the Estate Manager’s responsibility is that of carrying out the wishes of the owner at each location.
The Estate Manager typically set the service standard and the administrative functions relate to financial matters including accounting, budgets, Inventory and payroll. The EM’s level of “hands-on” involvement is strictly as office based administrator. However, based on the size of the property the Estate Manager may perform other administrative tasks. If required, the EM would conduct direct communications with the staff or contractors, for additional projects involving the estate.
Common tasks include screening and overseeing vendors, contractors, construction projects, maintenance of pools, landscaping, autos, yachts, private planes, etc. With multiple properties, most EM’s at M.A.S. may travel ahead of their employer to get a property ready for their arrival and bring the staff up to speed on any necessary changes or service requirements. An Estate Manager may also be called upon to plan and execute events for the owner. This could range from simple vacation travel arrangements for the family to handling special construction projects of the estate.
Qualifications
Our top Estate Manager, is one of the most well rounded workers that can be found anywhere. Important abilities include:
•Highest level of personal service experience with private families and/or individuals.
•Well educated in luxury items such as fine art and antiques.
•Proper social etiquette and cultural knowledge.
•Acute business skills in areas of finance, computers, home planning, and organization.
•Human resources management.
•Leadership and motivation skills.
•Independent and team project management.
•Creative and intuitive thinking and problem solving.
•Very resourceful.
•Negotiating skills.
We, at Management Assist Services, believe that above all, our seasoned estate manager, allow us to be truly “in synch” with our clients and the environment. Adaptive to their standards and desires, our service is not limited to the execution of plans and tasks demanded of us. Our vast experience, knowledge and a specialty in waterfront and coastal properties is an added asset to property owners, second to none in the estate management services.
Compensation
Compensation range for Estate Managers - Compensation is subject to discussion as each estate has its own set of requirements, it is preferable and recommended to discuss compensation after the owner’s parameters are specifically outlined, in order to arrive to a more precise agreement. Management Assist Services arrange a confidential meeting with our potential clients to see how we can best fulfill their requirements.
Terms of Service
Management Assist Services, offer flexible plans for those estates that do not require full time management, but rather a general overview and tracking on the financial status of their estates. We have been servicing out-of-town owners, permanent residents and seasonal clients on a regular basis and also with intermittent frequency. On a monthly and yearly basis. We avail manual, computerized bookkeeping and record keeping and online reporting.
We are fully prepared to provide service to our clients, at the client’s premises or at our office facility. We respect our clients’ privacy of this relationship and keep all conversations and experiences confidential.
References
Licensed in the State of Florida
Personal and business references upon request.
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